EMS Credential Management Software
Keep Every Credential Current. Keep Every Provider Ready.
Managing licenses (EMT, Paramedic, and Nursing), ACLS certifications, continuing education requirements, and other credentials in spreadsheets creates unnecessary compliance risk. Missed expirations can lead to staffing challenges, billing interruptions, failed audits, and regulatory penalties.
Ninth Brain helps EMS agencies track, verify, and manage credentials from a single platform, giving leaders real-time visibility into compliance across their workforce.
Track All Required Credentials in One System
Configure credential requirements by position/ location and monitor:
- National/State/Compact medical licenses
- ACLS, PALS, BLS, and CPR certifications
- Driver qualifications
- Company defined credentials
- Continuing education requirements
Personnel can upload documents, view requirements, track CE credits, and manage renewal activities through self-service access.
Key Benefits
- Automated expiration alerts for employees, supervisors, and administrators
- LMS integration for automatic CE credit tracking
- Approval workflows for submitted credentials
- Real-time compliance reporting
- Protection against assigning non-compliant personnel to shifts
When credential status changes, compliance information is automatically available across the broader Ninth Brain ecosystem.
Credential Management
Frequently Asked Questions
Credential Management
The platform automatically tracks expiration dates and sends reminders to ensure credentials are renewed on time, reducing compliance risk.
Yes. Users can view active credentials, track expiration timelines, and see required actions within their profiles.
Yes. administrators have access to dashboards and reports that highlight current, expiring, and overdue credentials across individuals or teams.
Yes. Credential Management integrates seamlessly with the LMS, automatically updating certifications based on course completions.
Yes. CE credits from completed LMS courses—including online courses, instructor-led classes scheduled through the calendar, and approved submitted courses—are automatically applied to the individual’s credential record. A built-in CE Activity Tracker organizes credit hours by category and can be exported, making license renewals and audit preparation quick and easy.
