If you’re an EMS training coordinator, chances are you’re juggling a lot—spreadsheets, emails, paper forms, and maybe even a few sticky notes. Between tracking CE credits and organizing in-person training, it’s easy to feel like you’re constantly playing catch-up. And when compliance is on the line, that’s not a game anyone wants to lose.

The Challenge: Two Big Headaches

📚 External CE Credits

Let’s face it—your team doesn’t always take their CE courses through your LMS. They might attend conferences, webinars, or external classes. That’s great for flexibility, but not so great when you’re the one trying to track it all down.

The Joint Commission points out that accurate CE tracking is critical for licensure and quality care1. But when you’re chasing down certificates and manually entering data, it’s easy for things to fall through the cracks.

🗓️ In-Person Training Events

Now add in the challenge of managing in-person training. You’re scheduling sessions, tracking who showed up, collecting evaluations, and issuing certificates—often by hand. It’s time-consuming, and honestly, it’s not the best use of your time.

Advance CTE’s Credentials of Value report makes it clear: agencies need smarter systems to track credentials and reduce the admin overload2.

The Solution: Ninth Brain’s Integrated Tools

That’s where Ninth Brain comes in. We’ve built tools that take the stress out of training management—so you can focus on what matters most.

✅ Individual Course Submissions

Staff can upload their external CE certificates directly into the system. No more chasing paperwork or wondering if someone’s credits are up to date. Everything’s in one place, ready for audits or reports.

✅ Central Calendar & Event Management

With our calendar and event tools, you can:

  • Set up and manage training sessions.
  • Limit registration and create waitlists.
  • Track attendance with a few clicks.
  • Attach quizzes, surveys, and auto-generate certificates.

It’s like having a personal assistant for your training program—minus the coffee runs.

Compliance and Accreditation

Ninth Brain’s tools are built to support:

  • CAAS 106.06.02 & 106.06.03 – Ongoing Education and Continuing Medical Education
  • CAMTS 03.05.00 – Orientation, Training, and Initial and Continuing Education

By keeping everything centralized and automated, you’re always ready for audits—and you’ll sleep better knowing your documentation is solid.

The Benefits: Why It’s a Game-Changer

Agencies using Ninth Brain’s training tools report:

  • Smoother operations and fewer manual tasks.
  • More engaged employees who actually enjoy training.
  • Easier compliance tracking and reporting.
  • More time to focus on patient care—not paperwork.

Ready to Make Training Easier?

If your current system involves sticky notes and spreadsheet gymnastics, it’s time for an upgrade. Ninth Brain brings everything together in one place—so you can stop managing chaos and start managing smarter.

Let’s simplify, centralize, and succeed—together.

 

📚 References

1: The Joint Commission. (n.d.). Continuing education credit information FAQs. Retrieved June 10, 2025, from https://www.jointcommission.org/resources/continuing-education-credit-information/continuing-education-credit-information-faqs/

2: Advance CTE. (2019). Credentials of Value: State Strategies for Identifying and Endorsing Industry-Recognized Credentials. Retrieved from https://careertech.org/resource/credentials-of-value